For many larger agencies, having fleet management software (FMS) is a standard amenity. Having an FMS makes vehicle replacement and budget planning a much easier task. But . . . what if your agency does t have the means to procure software? This session will be based around a spreadsheet that was shared with the speaker, and expanded upon to include adding in vehicle equivalencies, variable inflationary rates, and formulas to help calculate these necessary figures. This spreadsheet is a fluid document with room to customize additional columns. It can help a fleet manager without an FMS provide accurate projections on budgets for multiple years, adjust for changes to the inflationary figures for replacement costs based on current events and influences, and track and adjust what the recommended staffing levels are based on the vehicle equivalency information. It is strongly suggested that this session be taken in conjunction with the full session on vehicle equivalency given by Mark Stinson, preferably immediately after that session concludes.
At the conclusion of this session participants will be better able to:
• Develop long-term vehicle replacement budgets without a formal fleet management software program.
• Track and adjust what the recommended staffing levels are based on the vehicle equivalency information.
• Adjust inflationary figures based on current events and real-life circumstances.

Contributor/Source

Ms. Sarah Mark

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